• To collect and check the original shipping documents from the Purchase department for submission to Customs and to make sure all documents are available before the arrival of goods at port.
• Check the validity of the date of quotation and the item and its quantity to be in par with that of the Purchase Request.
• Responsible for verifying dates of shipment & inspection, receiving pre-production sample, approval on packaging, payment procedure and handling all shipment documentations.
• Follow up with freight forwarder to get original B/L & delivery orders, freight invoices etc.
• Prepare authorization to clearing agents and customs authorities to clear shipments
• Follow up with our clearing agents the status of all shipments under clearance and report it to the Logistics Manager on daily basis
• Prepare undertaking documents / Shipping guarantees to customs authorities in case of documents shortage or delay and follow up with the clearing agents to close it
• Prepare special documents to get approval for importing any hazardous materials that needs prior approvals from Government.
• Prepare the request for payment for clearing agents and advance payment for high value shipments
• Follow up with clearing agents until the arrival of goods ta our warehouse
• Monitor and prepare reports to evaluate the performance of clearing agents and report it to Logistics manager.
• Follow up with the Warehouse Supervisor to give a report on the safety of the goods and confirmation that all is in par with the Purchase Order. And close the order.
• Notify the Purchase Manager of any breach of agreement from the supplier, or any discrepancies between the received goods and requested or any shortage of documents. Prepare a report of that and notify the supplier of the matter.
• Follow up with Purchase Department and the supplier in order to find a solution from the problem and close the purchase order. Notify the Financial Department if any reductions or reimbursements are necessary