• Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office.


• Supports managers and employees through a variety of tasks related to organization and communication.


• Responsible for confidential and time-sensitive material.

Responsibilities:

• Answer and direct phone calls


• Organize and schedule meetings and appointments


• Maintain contact lists


• Produce and distribute correspondence memos, letters, dispatch and forms


• Assist in the preparation of regularly scheduled reports


• Develop and maintain a filing system


• Take dictation and generate reports


• Handle multiple projects


• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.


• Organize travel/food arrangements for senior managers


• Write letters and emails on behalf of other office staff


• Book calls, rooms, food, couriers, hotels etc. 


• Cover the reception desk when required


• Maintain computer and manual filing systems


• Take accurate minutes of meetings


• Coordinate office procedures


• Resolve administrative staff problems


• Greet and assist visitors to the office


• Photocopy and print out documents on behalf of  CEO


• Develop administrative staff


• Work with the housekeeping team to ensure high standards of cleanliness and hygiene


• Supervising the daily cleaning of assigned tasks while working alongside our staff to ensure the high standards of cleanliness as set forth


• Continuously seek and make improvements to the overall housekeeping functions


• Monitoring deep cleaning of buildings during slow times and as needed


• Special projects as outlined by the CEO