FAM is primarily responsible for controlling financial operations and maintaining books of accounts in compliance with regulatory/ accounting framework, ensuring timelines and accuracy of financial reporting to internal and external stake holders.

Key responsibilities

·            Ensure compliance with finance and accounting policies and procedures approved by the Board.

·            Preparation of bank reconciliation on monthly basis for all bank accounts.

·            Preparation of cheques and payment vouchers and ensuring that complete supporting documents are attached before payment processing.

·          Checking quantities and prices of invoices received with Purchase Orders/contracts and Goods Receipt Note.

·         Designing appropriate chart of accounts to ensure availability of relevant accounting information for internal and external reporting/analysis.

·          Checking budgets before entering into commitments and payment processing.

·          Deduction of income tax on payments at appropriate rate or obtaining tax exemption certificate in case of exempt suppliers and deposit thereof on timely basis.

·          Monthly invoicing to clients and preparation of related documentation

·          Follow up of accounts receivables and coordinating with distributors for timely recovery.

·          Preparation of monthly payroll, bank advice and pay slips to be shared to employees.

·           Maintaining employee’s attendance and leaves records.

·           Preparation of monthly performance reports and budget versus actual analysis.

·           Timely submission of tax statements/returns.

·           Handling staff inductions, cessations, promotions, approvals, maintenance of employee database etc.

·         Maintains employee database including personal information and related employment contracts etc. and proposes revisions in monthly payroll as a result of new appointments, resignations and termination.

·            Maintain and update of asset/inventory, its files and records.

·            Preparation of regulatory returns in compliance with local laws/regulations.

·            Liaise with external auditors for timely conduct of statutory audits.

·            Maintenance of appropriate documentation and backups e.g. vouchers, regular backups of accounting software etc.

·            Prepare monthly/quarterly/annual management reports and supporting analysis for Management team.

·            Ensure that financial statements are prepared as per applicable IAS/IFRS.

·            Perform periodic reconciliation of asset records with general ledger.

·            Arranging insurance for fixed assets/inventory.